Basic Guidelines for Solicitation Process
In the solicitation process, every vendor is given a chance to prove that they have what it takes to supply whatever is needed by an organization. This implies following the rules and regulations that have been laid down by the potential buyer of the vendor’s goods and services. There are basic guidelines that are followed during a solicitation process. One of the instructions involves the proper selection of the solicitation document (Thai, 2017). This is to ensure that the right standard for that particular organization has been covered. In addition, the proper documentation will ensure there is continuity and consistency from one transaction to the other and hence no confusion. Besides, having the right materials for the solicitation will avoid distractions and any form of omissions during the whole process. After the preparation and finalization of the solicitation documents, there is a need for the approval of the solicitation documents. The approval should be done by the authorized and appropriate personnel in the organization so that it is legal, ethical, and official for use by the interested parties (Hawkins, Gravier& Randall, 2018). A vendor should always get the right and verified documents so that they can apply and be received as the right documents. For example, if a vendor submits fake soliciting documents, they are found to be prosecuted for engaging in illegal business activities. Another guideline that should be followed by the vendor is the return of the expression of interest at the required and indicated time. This ensures that the vendor complies with the requirements of the potential buyer. Accepting the results of the winner of the tender is the obligation of the vendor. However, if the vendor feels that the process was not fair, they can always appeal the decision by following the laid procedure and guideline for such a dispute.
Procurement Contracting Officers Evaluation
When working with the business is trying to get a contract with the government, the procurement department is the responsible organ that transacts on behalf of the government. With the policy that aims at promoting small businesses, the vetting of these businesses is also done by the procurement officers in the procurement department. When evaluating the small companies to work with, the officers have to look for all reasons to work with the small businesses. The officers are determining the financial capability of small companies (Loader, 2018). These include checking their financial position hence their capability. It is the financial position that will give information about whether the company will be able to supply goods and services to government agencies as required comfortably. Another factor that the officers have to evaluate is the legality of the company. It must be registered and have all the necessary documents and licenses that made it a legal entity that can transact business. Another factor that has to be evaluated is whether there is a conflict of interest between the company and the government. The owner of the company should have no interest in the government whatsoever and vice versa.
References
Thai, K. V. (2017). International public procurement: concepts and practices. In International handbook of public procurement (pp. 33-56).Routledge.
Hawkins, T., Gravier, M., & Randall, W. S. (2018). Socio-economic sourcing: benefits of small business set-asides in public procurement. Journal of Public Procurement.
Loader, K. (2018). Small-and medium-sized enterprises and public procurement: A review of the UK coalition government’s policies and their impact. Environment and Planning C: Politics and Space, 36(1), 47-66.
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