Job analysis and specification of the HR manager

Job analysis and specification of the HR manager

Identification Section

Position title: Human resource manager

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Department: Operations

Reports to: Human Resource director of the organization

General summary

A human resource manager is usually mandated to oversee the functions regarding various departments and also plays a critical role in the management of the employees. Human resource managers must, therefore, be well versed with all the relevant disciplines for efficiency. Additionally, a human resource manager is responsible for giving a directive and steering the organization towards the achievement of set goals.  On top of these, HR is charged with coordinating the daily activities in an organization carried out by the staff concerning employment placement, labor, and departmental relations and planning all sections of the firm.

Essential job functions

  • Acts as the link between the upper management and employees in all departments by handling inquiries, administering contracts, and solving work-related conflicts.
  • Analyzes and modifies the forms of remuneration while ensuring benefit policies and compliance with the legal requirements
  • Guides and advises the upper management on issues such as fair employment policies and diversity in the workforce.
  • Spearheads and ensures implementation of organizational policies such as sexual harassment and recommends appropriate changes
  • Addresses issues with understaffing, firing of non-compliant or underperforming employees while administering disciplinary procedures
  • Plans and oversees the recruitment, orientation and initiation of new employees in their respective positions
  • Ensures a smooth transition and handing over when assigning employees new position
  • Creating clear and concise reports to the management
  • Maintaining employee and workplace privacy
  • Motivates and provides incentives to deserving employees.

Job Skills, Knowledge and abilities

  • Solid interpersonal communication skills and effectiveness in writing business presentations
  • Highly developed skills in teamwork
  • Demonstrates high levels of confidentiality on issues concerning employees and work privacy
  • Able to direct and harness the efforts of a diverse team towards achievement of organizational goals
  • Demonstrate potential to increase organizational productivity through integration of complex reasoning, innovation and being open to learning
  • Familiar with employment law, relations and interdepartmental communication
  • Demonstrates strong leadership skills in various environments even those that involves constant change
  • Experience working with a diverse workforce in a flexible and empowering work environment
  • Expert in organizational development and change-oriented
  • Exhibit sound decision-making skills in response to corporate functions
  • Portray practical, empathetic skills to various employee issues
  • Ability to listen actively and comprehend written organization provisions
  • Ability to persuade people to change behavior and negotiate and reconcile differences inherent in the workplace.

Education and Experience

  • Bachelor’s degree in business, human resource or any other related field
  • Masters in human resource management or a business-related course
  • 3+ years of experience handling 50+ employees
  • Experience handling customers, leadership positions, and completing tangible projects.
  • Certification from professional of human resources will be an added advantage
  • 3+ years serving in labor relations and employee relations
  • 4+ years’ experience serving a supervisory role in a busy work environment

Physical requirements

  • Human resource managers often have to sit for long periods, around 4-6 hours a day.
  • Must be able to use hands to handle control functions, tools and carry files around the organization
  • Must be able to walk around the various departments in an organization while monitoring 100+ employees
  • Should have well-developed eyesight to see objects in proximity and those at a distance.
  • Must be able to hear well enough to communicate with the employees, management, and customers
  • Must be able to stand for long periods, say 3 hours in case of conferences

Working conditions:

Human resource managers mostly work in an office but have to monitor employees in an organization. They must serve various departments and therefore tolerate multiple environments within the organization. Besides, they must be easily adaptable to change in case the organization posts them in different operating conditions.


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