Week 6 Discussion: Project Challenge – Schedule Change
To assess the possibility of delivering the proposed project earlier than the scheduled date, I will first take into consideration of all factors that are likely to affect the project deliverable. The schedule change will affect the scope, cost, and schedule. The factors includeresource availability, project complexity, and adequacy of human resources, finances, and deadlines. Quantifying the availability of resources such as materials during a project rescheduling is very crucial. Material availability and affordability required for the project can impede the achievement of the project outcome as well as delay completion(Avlijaš&Radunović, 2019). Delivering the project goals during rescheduling calls for the project manager to ensure that the materials required for the inception and completion are well accounted for and are available.
The complexity of the project is a significant factor that I can consider before agreeing on the project schedule change. The complexity of the project, technically or physically, can affect the deliverance of the project after rescheduling. Physical complexity emanates from the environment in which a project is taking place, such as geographical attributes and climate of the area. The technical complexity may include the technology to be incorporated into the project and the interdependencies between the project factors.
Also, human resource factors such as experience and the adequacy of the personnel will be taken into consideration.Similarly, I will also check the deadline to estimate whether the project will be completed or not.Financial availability for hiring the laborers and purchasing of materials after project schedule change will demand double the amount budgeted before. Change in the project schedule to an earlier date will call for hiring more workers to complete the project within the stipulated time.
Week 7 Discussion: Being a Leader for Your Project
Project rescheduling to a sooner date may demotivate the team and degrade the work output if they are not ensured that it is the right thing to do. The demanding project with a shorter deadline will reduce the workers’ focus and motivation because of the workload.The team will be left feeling overwhelmed and inadequate to perform the task and may also think that the project will fail.Explaining the importance of having a positive mind to enable successful project completion gives hope to the team(Rogers, 2019). Focusing my attention on my side and keeping calm and confident moves will also make the tough times easier for my team.
Being a project leader, Iwill have to project positive energy so that my team will feel motivated to work to meet the goals within the set time. I will try to keep my emotional energy healthy and positive and confident to lead my team to achieve the project outcome as before. I will also encourage my team to work their level best and, at the same time, reminding them that the deadlines may also be valuable learning opportunities to sharpen our skills. Keeping constant communication with my teams will ensure that all the team will be engaged and motivated to keep their morale and drive from commissioning up to completion phase.
Expressing empathy and being vulnerable towards my team will make them feel that I am also part of the team. Acknowledging the burdens and sacrifices, they are making will motivate my team to continue pressing on to achieving the project goals. Conveying solidarity in the spirit of “we are going to make it together” and talking of the positive part of the work will also boost my team morale in working. Lastly, I will be rewarding and giving incentives to my team to motivate their hard work, which will also create sustained engagement in the workplace.
Week 8 Discussion: Adding New Resources to Your Project
To enable meeting the new deadline, sourcing employees outside the team to increase the workforce can help achieve the project deadline(Mizouni, 2015). to incorporate the new employees with little understanding of the project, I will have first of all to explain the various departments and their correspondence roles so that he or she can choose where they feel they can suit. The new employees will start as assistants to the teams, and by the time they will be able to learn the activities that are taking place in the projects. I will ask the team leaders to explain their actions step by step as they continue to work as assistants.
Based on the speed of interception of the ideas of the newemployees, I will start allocating them simple duties to them.The team leaders will take the responsibility of guiding the new staff in the departments they are working in. Constant monitoring their progress within the few weeks will determine whether their contribution is adding any value to the project in meeting the deadline.On top of assisting the team, I will be issuing the new employees with work manuals to read and ask where they do not understand, which is useful in time-saving. The new employees will also be assigned simple tasks, which are general works that are not complex. The duties include serving the team with dishes, cleaning, messengers, and secretaries. The simple tasks to be done by new workers will save the team much time, which they will use in doing the project.
Reference
Avlijaš, G., &Radunović, M. (2019).Application of Event Chain Methodology in Schedule Risk Analysis.European Project Management Journal, 9(2), 26-34. doi: 10.18485/epmj.2019.9.2.3
Mizouni, R. (2015). Project Schedule Simulation: Incorporating Human Factors’ Uncertainty and Features’ Priority in Task Modeling. Journal Of Software, 10(8), 939-960. doi: 10.17706//jsw.10.8.939-960
Rogers, T. (2019).Project Success and Project Team Individuals.European Project Management Journal, 9(1), 27-33. doi: 10.18485/epmj.2019.9.1.4
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